Job Description
Join our dynamic team at InnovateHR Solutions as a part-time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our fast-paced operations in San Jose. This role offers remote work options and adjustable hours, making it ideal for work-life balance. You'll be the backbone of our office, ensuring seamless administrative operations while contributing to our innovative HR tech environment. If you're detail-oriented, tech-savvy, and thrive in flexible environments, we want to meet you!
Responsibilities
- Manage calendars, scheduling, and meeting coordination for executive team
- Handle confidential correspondence, documents, and record-keeping systems
- Process invoices, expense reports, and financial documentation
- Coordinate office supplies, equipment maintenance, and vendor relationships
- Support onboarding processes and new hire paperwork
- Assist with event planning and meeting logistics
- Maintain digital filing systems and document databases
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience with HRIS systems (Workday, BambooHR preferred)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Flexibility to adjust hours based on team needs
- Previous experience in administrative or HR support roles