Job Description
Join our dynamic team as an Entry Level Administrative Assistant and kickstart your career in a supportive, growth-oriented environment! We're seeking a highly organized professional to provide essential support across our Chicago and New York offices with flexible scheduling options. This role offers comprehensive training and clear pathways for advancement into specialized administrative roles.
As the first point of contact for clients and stakeholders, you'll ensure seamless operations while honing valuable skills in communication, time management, and office technology. Our collaborative culture emphasizes work-life balance through hybrid work arrangements and adaptable scheduling to accommodate personal commitments.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Maintain organized filing systems (digital and physical) with strict confidentiality protocols
- Coordinate office operations including meeting logistics, inventory management, and vendor relations
- Assist with basic bookkeeping tasks and expense report processing
- Support team projects through data entry, research, and documentation preparation
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion in handling confidential information
- Proactive problem-solving approach with minimal supervision
- Flexibility to adapt to changing priorities and schedules