Job Description
Join our dynamic team as a full-time Administrative Assistant with flexible scheduling options! At Global Solutions Inc., we value work-life balance and offer adaptable hours to accommodate your needs. This pivotal role supports our executive team in Richmond, Virginia, ensuring seamless office operations through exceptional organizational skills and proactive support. Enjoy a collaborative environment with competitive benefits, professional development opportunities, and the chance to make a tangible impact. If you're a detail-oriented professional seeking a role that respects your time while offering growth potential, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, meetings, and travel arrangements with precision
- Handle incoming communications, including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital/physical filing systems for efficient document retrieval
- Coordinate office operations, including supply inventory, meeting logistics, and event support
- Assist with data entry, record-keeping, and confidential information management
- Act as primary liaison between departments to ensure smooth cross-functional communication
Qualifications
- Associate's degree or equivalent combination of education and experience (Bachelor's preferred)
- Minimum 2 years of administrative support experience in a professional environment
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to adapt to changing priorities and deadlines