Job Description
Join our dynamic team as an Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our Virginia Beach operations with adaptable hours to suit your lifestyle. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise truly matters.
This hybrid role blends in-office presence with remote flexibility, offering 3-4 days in-office and 1-2 remote days weekly. You'll be the backbone of our daily operations, ensuring seamless workflow across departments while maintaining our high standards of professionalism and efficiency.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office supply inventory, procurement, and vendor relationship management
- Coordinate cross-departmental meetings and maintain detailed meeting minutes
- Handle confidential information with discretion and maintain digital filing systems
- Provide exceptional customer service as first point of contact for clients and visitors
- Assist with onboarding processes and new hire orientation materials
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of administrative support experience in fast-paced environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage competing priorities and meet deadlines
- Strong written and verbal communication skills
- Flexibility to work hybrid schedule with core hours 10am-3pm daily