Job Description
Join our dynamic team at Synergy Solutions Group as an Administrative Assistant and enjoy a flexible schedule while making a significant impact! We're seeking a detail-oriented professional to support our executive team with exceptional organizational skills and proactive problem-solving abilities. This hybrid role offers the perfect work-life balance with flexible hours (8am-5pm core availability) and the opportunity to thrive in San Jose's vibrant tech hub. Enjoy competitive compensation, comprehensive benefits, and a supportive environment where your contributions are valued.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare and edit confidential documents, reports, and correspondence with precision
- Act as primary point of contact for internal/external communications via phone, email, and video conferencing
- Oversee office operations, including inventory management, supply ordering, and vendor coordination
- Assist in project coordination, meeting preparation, and minute-taking for cross-functional teams
- Implement and maintain digital filing systems for efficient document retrieval
- Support budget tracking and expense reporting processes
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of experience in executive administrative support
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills with polished professionalism
- Proven ability to handle sensitive information with discretion and confidentiality
- Experience with calendar management tools (e.g., Calendly, Outlook)
- Ability to thrive in fast-paced environments with minimal supervision