Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant in the heart of Portland! We're seeking a highly organized professional to support our growing operations with adaptable hours that work around your life. This role offers competitive compensation, a collaborative culture, and the opportunity to make a tangible impact in a forward-thinking environment.
As a key support pillar, you'll ensure seamless office operations while enjoying the freedom of a schedule tailored to your needs. If you're passionate about precision and thrive in flexible settings, we encourage you to apply today!
Responsibilities
- Manage calendars, coordinate meetings, and handle travel arrangements for executives
- Process invoices, expense reports, and financial documentation with meticulous attention
- Answer and direct incoming communications while maintaining a professional front-desk presence
- Prepare, edit, and distribute correspondence, reports, and presentation materials
- Order and maintain office supplies, equipment, and digital filing systems
- Coordinate cross-departmental projects and track critical deadlines
- Assist with onboarding processes and new hire orientation materials
Qualifications
- Minimum 3 years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask competing priorities
- Strong written and verbal communication abilities
- Proven experience with scheduling tools (e.g., Calendly, Google Calendar)
- Associate's degree or equivalent professional certification preferred
- Ability to work independently with minimal supervision
- Flexibility to adjust hours based on operational needs (early mornings/evenings)