Job Description
Join our dynamic team at Boston Administrative Solutions as a Local Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our Boston-based clients with exceptional administrative services. Enjoy the perfect work-life balance with part-time hours while making a significant impact in our community.
This role offers remote flexibility with occasional in-person meetings in Boston's vibrant downtown area. You'll be the backbone of our client operations, ensuring seamless daily workflows and delivering top-tier administrative support.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for multiple executives
- Handle confidential correspondence, emails, and phone communications professionally
- Prepare, edit, and distribute reports, presentations, and official documents
- Organize and maintain digital filing systems with meticulous attention to detail
- Coordinate travel arrangements and logistics for team members
- Assist with onboarding processes and new hire documentation
- Support event planning and logistical coordination for client meetings
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent certification in office administration
- 3+ years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling software
- High level of discretion and confidentiality handling sensitive information
- Proven ability to work independently with minimal supervision