Job Description
Join our dynamic team at Metro Solutions Group as a flexible Administrative Assistant in Louisville, KY! We're seeking a detail-oriented professional to support our operations with adaptable scheduling options. Enjoy competitive compensation, a modern office environment, and the opportunity to make a tangible impact while maintaining work-life balance.
As a cornerstone of our administrative team, you'll collaborate with cross-functional departments to ensure seamless operations. We value initiative, reliability, and exceptional organizational skills in this role that offers both professional growth and personal flexibility.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings with flexibility for remote/onsite hybrid arrangements
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute documents, reports, and presentations using Microsoft Office Suite
- Maintain digital filing systems and ensure confidential data protection protocols
- Coordinate travel arrangements and expense reports for executive team members
- Support onboarding processes for new hires and departmental onboarding initiatives
- Assist in event planning and logistical coordination for company functions
Qualifications
- High school diploma required; associate's degree or bachelor's degree preferred
- 2+ years of administrative support or office coordination experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize tasks in dynamic environments
- Strong written and verbal communication abilities with polished professionalism
- Experience with scheduling tools like Calendly or Doodle preferred
- Ability to adapt to changing priorities while maintaining attention to detail