Job Description
Join our dynamic team at Innovate Solutions Inc. as a Flexible Schedule Administrative Assistant! We're seeking a highly organized professional to support our fast-paced operations with adaptable hours that work around your life. Enjoy competitive compensation, a modern downtown LA workspace, and the opportunity to make a tangible impact while maintaining work-life balance. If you thrive in flexible environments and excel at keeping businesses running smoothly, this is your next career move.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across multiple time zones
- Handle incoming communications, prioritize inquiries, and route appropriately
- Prepare, edit, and distribute professional documents, reports, and presentations
- Assist with onboarding processes, including new hire paperwork and orientation
- Maintain digital filing systems and ensure data accuracy
- Support departmental projects with research, data compilation, and presentation support
- Coordinate travel arrangements and expense reports efficiently
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years experience in administrative support or executive assistance
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and manage competing deadlines
- Experience with scheduling software (e.g., Calendly, Doodle) preferred
- Self-motivated with ability to work independently with minimal supervision