Job Description
Join our dynamic team at Urban Solutions Group as a full-time Administrative Assistant in Chicago! We're seeking a highly organized professional to support our daily operations with exceptional administrative excellence. Enjoy the perfect work-life balance with our flexible schedule option, allowing you to thrive professionally while managing personal commitments. This role offers competitive compensation, comprehensive benefits, and opportunities for career growth within a supportive environment.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics for executive team
- Handle confidential correspondence, data entry, and document processing with precision
- Oversee office inventory, procurement, and vendor relationship management
- Provide exceptional customer service and serve as primary point of contact for internal/external stakeholders
- Assist with onboarding processes, training materials, and HR documentation
- Implement digital filing systems and ensure compliance with record-keeping protocols
- Support budget tracking, expense reports, and financial documentation
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven experience with calendar management and scheduling tools
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Flexible schedule availability including occasional early/late hours
- Experience with office management systems (e.g., Salesforce, Asana)