Job Description
Join our dynamic team at Tampa Bay Solutions Group and embrace the perfect work-life balance with our flexible Administrative Assistant role! We're seeking a highly organized professional to support our fast-paced office operations while enjoying a schedule that adapts to your needs. This is your opportunity to thrive in a supportive environment where your administrative expertise directly impacts our success.
As a cornerstone of our Tampa office, you'll collaborate with cross-functional teams and executive leadership to ensure seamless daily operations. We offer competitive compensation, comprehensive benefits, and a culture that values flexibility and professional growth.
Responsibilities
- Manage executive calendars, coordinate meetings, and schedule appointments across multiple departments
- Handle incoming communications, including emails, phone calls, and correspondence with professionalism
- Prepare, edit, and distribute documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital filing systems while ensuring document confidentiality and compliance
- Coordinate office logistics, including supply inventory, equipment maintenance, and vendor relationships
- Support travel arrangements, expense reports, and meeting preparations for executive team
- Act as primary point of contact for visitors and employees, providing exceptional customer service
Qualifications
- Associate's degree or equivalent administrative certification (Bachelor's preferred)
- 3+ years of progressive administrative support experience in corporate environments
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with proven ability to manage competing priorities
- Strong written and verbal communication skills with attention to detail
- Experience with calendar management, travel coordination, and expense processing
- Ability to work independently with minimal supervision while maintaining collaborative relationships