Job Description
We're seeking a dynamic Administrative Assistant to join our Austin team immediately! This urgent hiring position offers a fast-paced environment where your organizational skills will directly impact our operations. As the backbone of our office, you'll collaborate with cross-functional teams while maintaining executive calendars and streamlining workflows. We provide comprehensive training and growth opportunities for motivated professionals ready to excel.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory procurement, vendor relationships, and expense processing
- Serve as primary point of contact for internal and external communications
- Coordinate department meetings, take minutes, and follow up on action items
- Maintain digital filing systems with strict confidentiality protocols
- Assist with onboarding processes and new hire orientation
Qualifications
- 3+ years of administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with tight deadlines
- High attention to detail with strong organizational abilities
- Experience with office management software (e.g., Asana, Trello)
- Associate degree or equivalent professional certification preferred