Job Description
We are seeking a motivated and detail-oriented Entry Level Administrative Assistant to join our growing team in Indianapolis, IN. In this role, you will play a vital part in ensuring our office operations run smoothly. We offer comprehensive training and a clear career path for those looking to start their career in administrative support.
As a key member of our administrative staff, you will support senior management with daily tasks, coordinate schedules, and manage internal communications. We value initiative, professionalism, and a positive attitude.
Responsibilities
- Manage and coordinate the executive calendar, including scheduling meetings, conference calls, and travel arrangements.
- Process incoming emails and correspondence, ensuring timely and accurate responses.
- Prepare reports, presentations, and other documents using Microsoft Office Suite.
- Assist in maintaining office inventory, ordering supplies, and managing filing systems (physical and digital).
- Act as the primary point of contact for visitors and clients, providing exceptional customer service.
- Handle data entry tasks and maintain accurate databases of client and employee information.
- Support the team with ad-hoc projects and special events as needed.
Qualifications
- High school diploma or equivalent required; associate's degree or bachelor's degree in business administration is a plus.
- Strong attention to detail and excellent organizational skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Professional demeanor with a positive, can-do attitude.
- Reliable transportation and punctuality are essential.