Job Description
We are currently seeking a motivated and organized Administrative Assistant to join our growing team in San Jose, CA. This is an immediate hiring opportunity for candidates who are eager to learn and grow within a professional office environment. We provide comprehensive on-the-job training, so prior experience is not required—only a strong work ethic and a positive attitude.
As an Administrative Assistant, you will play a key role in ensuring our daily operations run smoothly. You will be the first point of contact for many of our clients and visitors, representing our company with professionalism and efficiency.
Responsibilities
- Answer and screen incoming phone calls with a friendly and professional demeanor.
- Schedule and coordinate meetings, appointments, and conference room bookings.
- Prepare, organize, and file documents, reports, and correspondence.
- Assist with basic data entry and maintain accurate digital and physical records.
- Order and maintain office supplies to ensure the workspace is well-stocked.
- Greet visitors and direct them to the appropriate department or personnel.
- Handle incoming and outgoing mail, packages, and couriers.
Qualifications
- High School Diploma or GED required; some college coursework is a plus.
- Basic computer proficiency, including Microsoft Office Suite (Word, Excel, Outlook).
- Strong verbal and written communication skills.
- Ability to multi-task and prioritize tasks in a fast-paced environment.
- Excellent organizational skills and attention to detail.
- Reliable transportation and flexible availability.