Job Description
We are seeking a motivated and detail-oriented Administrative Assistant to join our dynamic team in New York City. This entry-level position offers a fantastic opportunity to launch a career in office management and operations. We pride ourselves on a collaborative work environment and are looking for a self-starter who can adapt to a flexible schedule.
In this role, you will be the backbone of our daily operations, supporting various departments and ensuring our office runs efficiently. If you are organized, proactive, and eager to learn, we want to meet you.
Responsibilities
- Manage incoming emails and phone inquiries with a professional and welcoming demeanor.
- Schedule appointments and coordinate calendars for team members and executives.
- Prepare, organize, and distribute weekly reports and presentations using Microsoft Office Suite.
- Organize and maintain digital and physical filing systems for easy retrieval of documents.
- Assist with data entry tasks to ensure accurate record-keeping.
- Greet visitors and direct them to the appropriate personnel or department.
- Perform general clerical duties such as scanning, faxing, and copying.
Qualifications
- High school diploma or equivalent (Associate’s degree preferred but not required).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Basic knowledge of office equipment and administrative procedures.
- Willingness to work a flexible schedule, including occasional evenings or weekends if needed.