Job Description
We are looking for a dedicated Administrative Assistant to join our team in Washington, Illinois. This is an ideal entry-level position for candidates seeking to develop their career in administrative operations and data management.
At Apex Administrative Solutions, we value precision, reliability, and a proactive attitude. As part of our team, you will manage critical data, support executive functions, and ensure our office runs efficiently.
Key Highlights:
- Competitive hourly rate between $18.00 and $22.00.
- Comprehensive on-the-job training provided.
- Opportunities for professional growth and advancement.
- Modern office environment with a supportive culture.
Responsibilities
- Perform accurate and high-volume data entry tasks, ensuring all information is logged correctly into our database systems.
- Maintain and organize both physical and digital filing systems for easy retrieval.
- Answer incoming phone calls, screen inquiries, and route messages to the appropriate department or personnel.
- Assist in preparing reports, memos, and correspondence using Microsoft Office Suite.
- Schedule appointments and manage the calendar for management staff.
- Handle customer inquiries via email and in person with a professional and helpful demeanor.
- Order office supplies and manage inventory levels to ensure the office is fully stocked.
Qualifications
- High school diploma or equivalent required; some post-secondary education is preferred.
- No prior experience necessary; we provide full training for the right candidate.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and basic computer skills.
- Must have a typing speed of at least 40 words per minute with high accuracy.
- Strong attention to detail and organizational skills.
- Excellent written and verbal communication abilities.
- Ability to multi-task and prioritize tasks in a fast-paced environment.