Job Description
Join our dynamic team at Apex Solutions Group as an Administrative Assistant and launch your career in a supportive environment with exceptional growth opportunities. We value work-life balance and offer flexible scheduling to accommodate your lifestyle. As the backbone of our operations, you'll ensure seamless office functions while developing transferable skills in project coordination, client relations, and operational excellence. Our modern downtown Chicago office provides a collaborative atmosphere where your contributions directly impact our success.
What We Offer:
- Competitive salary with performance-based bonuses
- Comprehensive health benefits (Day 1)
- Professional development stipend
- Hybrid work model (3 days office/2 days remote)
- Paid time off and company holidays
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executive team
- Handle incoming communications (phone, email, mail) with professionalism
- Coordinate meetings, prepare agendas, and take detailed minutes
- Maintain digital and physical filing systems with meticulous organization
- Process invoices, expense reports, and purchase orders accurately
- Assist with onboarding new hires and office supply inventory
- Support cross-departmental projects with data entry and reporting
Qualifications
- Associate's degree or equivalent experience (recent graduates welcome)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to multitask in a fast-paced environment
- Discretion with confidential information
- Positive attitude and collaborative team spirit
- Basic familiarity with CRM systems (e.g., Salesforce, HubSpot)