Job Description
Join our dynamic team at San Diego Business Solutions as an Entry-Level Administrative Assistant! We're seeking a detail-oriented professional to support our operations with exceptional administrative support. This role is perfect for career starters who thrive in fast-paced environments and want to develop critical office skills. Enjoy a collaborative culture, mentorship opportunities, and a commitment to your professional growth. Our modern downtown office offers flexible hours and a supportive team atmosphere. If you're passionate about organization and data accuracy, this is your launchpad into a rewarding administrative career!
Responsibilities
- Accurately input, update, and maintain confidential data in CRM and spreadsheet systems
- Manage calendars, schedule appointments, and coordinate logistics for team meetings
- Process incoming communications (emails, calls, mail) and route inquiries appropriately
- Prepare professional documents, reports, and correspondence using Microsoft Office Suite
- Assist with office supply inventory, equipment maintenance, and vendor coordination
- Support project coordination by tracking timelines and compiling progress reports
- Perform data quality audits to ensure information integrity and compliance
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 40 WPM typing speed with exceptional accuracy
- Proficient in Microsoft Office (Excel, Word, Outlook) and Google Workspace
- Strong attention to detail with proven data integrity skills
- Excellent written and verbal communication abilities
- Ability to prioritize tasks and meet deadlines in a fast-paced setting
- Basic knowledge of office equipment (scanners, printers, copiers)
- Positive attitude with willingness to learn new systems and processes