Job Description
Join our dynamic team as an Administrative Assistant and kickstart your career in Louisville's thriving business district! We're seeking a motivated individual to provide essential support across our operations. This entry-level role offers hands-on experience in corporate environments with growth opportunities into specialized administrative tracks. Enjoy competitive benefits, professional development, and a collaborative culture that values your contributions.
Our ideal candidate thrives in fast-paced settings and possesses exceptional organizational skills. You'll be the backbone of our daily operations, ensuring seamless communication and efficient workflow. If you're detail-oriented, tech-savvy, and eager to learn, this is your chance to build a strong foundation in administration.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications including calls, emails, and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare reports, presentations, and executive documents using Microsoft Office Suite
- Process invoices, expense reports, and basic bookkeeping tasks
- Coordinate office logistics including supply inventory and vendor relationships
- Support special projects and event planning initiatives
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong typing skills (45+ WPM) and data entry accuracy
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in deadline-driven environments
- Basic knowledge of office equipment and digital tools
- Professional demeanor with customer service experience
- Valid driver's license (for occasional errands)