Job Description
Join our dynamic team at Boston Office Solutions as an Administrative Assistant and kickstart your career in office support! We're seeking a motivated individual to provide essential administrative support across our Boston and Florida offices. This role offers comprehensive training and growth opportunities in a collaborative environment. If you're detail-oriented, tech-savvy, and passionate about streamlining operations, apply today to become the backbone of our daily operations!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across multiple locations
- Handle incoming communications (calls, emails, mail) and route inquiries appropriately
- Prepare and distribute professional correspondence, reports, and presentations
- Maintain digital and physical filing systems with strict attention to confidentiality
- Assist with onboarding processes and new employee orientation materials
- Coordinate office supply inventory and vendor relationships
- Support event planning and logistics for company initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational abilities with multitasking aptitude
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving and time management skills
- Valid driver's license for occasional inter-office travel (Boston to Florida)