Job Description
Join the City of Oakland's dynamic team as an Administrative Assistant with weekly pay! We're seeking a detail-oriented professional to support department operations through precise data entry, document management, and administrative coordination. This role offers stability, growth opportunities, and the chance to contribute directly to our community's governance. Enjoy competitive pay with weekly disbursements and comprehensive benefits.
Responsibilities
- Accurately enter, update, and maintain critical departmental databases and records
- Process and reconcile invoices, purchase orders, and financial documents
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Respond to inquiries from internal staff and external stakeholders professionally
- Organize and maintain physical and digital filing systems
- Assist with onboarding new staff and training on administrative procedures
Qualifications
- Minimum 2 years of administrative support experience with data entry focus
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Proven ability to handle sensitive information with confidentiality
- Strong attention to detail and accuracy in data management
- Excellent written and verbal communication skills
- Ability to multitask and prioritize competing deadlines
- Associate's degree in Business Administration or related field preferred