Job Description
Join a dynamic team in the heart of Seattle! Horizon Executive Search is seeking a highly organized and detail-oriented Administrative Assistant to join our full-time staff. In this pivotal role, you will be responsible for managing complex data entry tasks and ensuring seamless office operations. If you excel in a fast-paced environment and possess a keen eye for accuracy, we want to hear from you.
We offer a competitive benefits package, including health insurance, paid time off, and a supportive work culture.
Responsibilities
- High-Volume Data Entry: Accurately input, update, and maintain critical information into our internal databases and CRM systems with a focus on speed and precision.
- Document Management: Organize, file, and digitize physical and electronic documents to ensure efficient retrieval and compliance.
- Administrative Support: Manage incoming communications, schedule appointments, and coordinate meetings for executive leadership.
- Reporting: Generate weekly and monthly reports by compiling data from various sources and presenting findings in a clear, professional format.
- Inventory Control: Assist in tracking office supplies and equipment to ensure optimal resource allocation.
- Customer Service: Serve as the first point of contact for inquiries, providing exceptional service to clients and colleagues alike.
Qualifications
- Experience: Minimum of 2 years of experience in administrative assistance or data entry.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with data entry software.
- Typing Speed: A minimum typing speed of 45-50 WPM with high accuracy.
- Education: High school diploma or GED required; Associate’s degree in Business Administration or a related field is preferred.
- Soft Skills: Exceptional attention to detail, strong organizational skills, and the ability to prioritize tasks effectively.
- Communication: Excellent verbal and written communication skills.