Job Description
We are seeking a dedicated and detail-oriented Administrative Assistant to join our dynamic team in the heart of San Jose, CA. In this full-time role, you will serve as the backbone of our daily operations, ensuring seamless coordination between departments and maintaining the integrity of our data systems.
As a key member of our support staff, you will utilize your exceptional data entry skills to manage high-volume information processing with 99% accuracy. If you thrive in a fast-paced environment and possess a professional demeanor, this is an excellent opportunity to advance your career in administrative management.
Responsibilities
- Perform high-volume data entry tasks with a strict focus on accuracy and speed, maintaining database integrity.
- Manage and organize both digital and physical filing systems for company records and documents.
- Coordinate internal schedules, meetings, and travel arrangements for senior management.
- Handle incoming communications, including email inquiries and phone calls, with a high level of professionalism.
- Prepare and track monthly reports, expense reports, and inventory lists.
- Assist in the procurement of office supplies and equipment to ensure a well-stocked workspace.
- Provide general office support, including photocopying, scanning, and document formatting.
Qualifications
- Proven experience as an Administrative Assistant, Data Entry Clerk, or Office Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Fast typing speed with a minimum of 45 WPM and high attention to detail.
- Strong organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- High school diploma or equivalent; Associate’s degree or certification in Office Administration is preferred.
- Excellent verbal and written communication skills in English.
- Ability to maintain confidentiality and exercise sound judgment at all times.