Job Description
Are you a detail-oriented professional looking to make an impact in a dynamic environment?
Apex Administrative Services is seeking a highly organized Administrative Assistant with exceptional Data Entry skills to join our growing team in Philadelphia. In this pivotal role, you will serve as the backbone of our daily operations, ensuring seamless communication and accurate record management. If you excel in fast-paced settings and possess a knack for precision, we want to hear from you.
Why Join Us?
- Competitive hourly rate of $18.00 - $24.00
- Comprehensive benefits package including health, dental, and vision.
- Opportunity for professional growth and advancement within the company.
- A collaborative and inclusive company culture.
Apply today to take the next step in your administrative career!
Responsibilities
- Manage Daily Operations: Oversee incoming correspondence, manage calendars, and coordinate meeting schedules to ensure optimal team productivity.
- Accurate Data Entry: Input, verify, and maintain complex data sets in CRM systems and spreadsheets with a focus on 99.9% accuracy.
- Document Management: Organize, file, and digitize physical and electronic documents to ensure easy retrieval and compliance.
- Communication Hub: Act as the primary point of contact for clients and vendors, handling phone inquiries and emails professionally.
- Reporting & Analysis: Prepare weekly reports and summaries using Microsoft Excel, highlighting key performance metrics.
- Office Support: Maintain a tidy and organized workspace, manage office supplies, and assist with travel arrangements.
Qualifications
- Education: High school diploma or GED required; Associate's degree or certification in Business Administration is a plus.
- Experience: Minimum of 2-3 years of experience in an administrative support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and QuickBooks or other database management software.
- Typing Speed: Proven typing speed of 50+ WPM with high accuracy.
- Attention to Detail: Exceptional ability to spot errors and maintain data integrity.
- Soft Skills: Strong verbal and written communication skills, coupled with exceptional problem-solving abilities.