Job Description
Are you a detail-oriented professional looking for an immediate opportunity in Baltimore? Apex Business Solutions is seeking a dedicated Administrative Assistant to join our growing team. In this pivotal role, you will be responsible for maintaining accurate records, managing high-volume data entry tasks, and ensuring the smooth operation of our daily office functions.
We pride ourselves on a collaborative culture that values accuracy and efficiency. As a member of our team, you will have the chance to work with cutting-edge tools while contributing to a company that is committed to excellence.
Responsibilities
- Perform high-volume data entry with a strict focus on accuracy, speed, and attention to detail.
- Manage incoming communications, including emails, phone calls, and inquiries, with a professional and courteous demeanor.
- Schedule and coordinate meetings, appointments, and travel arrangements for senior staff.
- Maintain and organize both digital and physical filing systems for easy retrieval.
- Assist in preparing internal reports, presentations, and documentation using Microsoft Office Suite.
- Process invoices, expense reports, and general office paperwork.
- Monitor and restock office supplies to ensure operational efficiency.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant administrative certification is a plus.
- Proven experience in administrative support, office management, or data entry roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory.
- Strong typing skills with a minimum speed of 40-50 WPM.
- Excellent organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Strong verbal and written communication skills.
- Ability to work independently with minimal supervision.