Job Description
Are you a highly organized professional seeking a stable Full-Time position? Apex Operations Solutions is currently accepting applications for a dedicated Administrative Assistant and Data Entry Specialist. In this role, you will play a crucial part in maintaining our office's efficiency, managing vital records, and providing top-tier support to our leadership team.
We pride ourselves on a collaborative work environment where your skills in data entry and office management will be valued. If you are looking to advance your career in administrative support in the Chicago, IL area, we want to hear from you.
Responsibilities
- Accurate Data Entry: Input, update, and maintain accurate records in our database and management systems with a focus on speed and precision.
- Schedule Management: Manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare itineraries.
- Document Management: Prepare, proofread, and distribute correspondence, reports, and presentations using MS Office Suite.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via phone and email.
- Office Operations: Oversee daily office operations, including mail processing, inventory management, and vendor coordination.
Qualifications
- Experience: Minimum of 2-3 years of experience as an Administrative Assistant or in a similar data entry role.
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Technical Skills: Proficiency in Microsoft Office (Excel, Word, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot).
- Typing Speed: Proven ability to type at least 45 WPM with high accuracy.
- Attention to Detail: Exceptional eye for detail and the ability to detect errors in data entry.
- Soft Skills: Strong interpersonal skills, professional demeanor, and the ability to multitask in a fast-paced environment.