Job Description
Are you a detail-oriented professional looking for a rewarding career in Administrative Support? Apex Administrative Solutions is seeking a dedicated Administrative Assistant & Data Entry Specialist to join our dynamic team in Los Angeles. In this pivotal role, you will ensure the smooth operation of our daily workflows by maintaining accurate digital records, managing correspondence, and supporting our leadership team.
We pride ourselves on our fast-paced environment and are looking for individuals who can thrive under pressure while maintaining high standards of accuracy. We offer a competitive hourly rate with the option for daily pay for eligible candidates, ensuring you get paid when you need it most.
If you have a strong command of data entry procedures and a professional demeanor, we encourage you to apply today.
Responsibilities
- Accurate Data Management: Input and update customer and company information into digital databases and spreadsheets with 100% accuracy.
- Administrative Support: Manage incoming communications, including email and phone inquiries, and route them to the appropriate department.
- Document Preparation: Draft, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Scheduling & Coordination: Schedule appointments, manage calendars, and coordinate travel arrangements for executives and staff.
- Inventory & Procurement: Assist with tracking office supplies and processing invoices to ensure timely payment.
- Record Keeping: Maintain organized physical and electronic filing systems for easy retrieval of information.
Qualifications
- Education: High school diploma or equivalent; Associate’s degree in Business Administration or related field is preferred.
- Experience: Proven experience in administrative support, data entry, or a similar role.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Typing Speed: Fast and accurate typing speed (minimum 45 WPM).
- Attention to Detail: Exceptional attention to detail with a commitment to data integrity.
- Communication: Strong verbal and written communication skills in English.