Job Description
Join our dynamic team as an Administrative Assistant with specialized data entry skills at Innovate Solutions Group. We're seeking a detail-oriented professional to maintain accurate digital records, streamline office workflows, and provide exceptional administrative support in our Charlotte headquarters. This hybrid role combines in-office collaboration with flexible remote work options.
Our ideal candidate thrives in fast-paced environments, demonstrates exceptional accuracy, and possesses strong organizational abilities. You'll be instrumental in maintaining data integrity across multiple platforms while supporting our executive team with high-level administrative tasks.
Responsibilities
- Accurately input and maintain critical business data in CRM and ERP systems with 99.9% accuracy
- Process and reconcile invoices, expense reports, and financial documentation
- Coordinate calendars, schedule meetings, and manage executive correspondence
- Generate monthly reports using Excel and data visualization tools
- Maintain digital filing systems with version control protocols
- Collaborate with IT to troubleshoot data discrepancies
- Train staff on data entry best practices and compliance standards
Qualifications
- 3+ years of professional data entry experience with 10,000+ keystrokes/minute
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, Word macros)
- Familiarity with Salesforce or equivalent CRM platforms
- Proven track record of meeting tight deadlines with zero errors
- Associates degree in Business Administration or related field preferred
- Experience with HIPAA/GDPR data compliance protocols
- Exceptional written and verbal communication skills
- Ability to work independently and prioritize competing tasks