Job Description
Are you a meticulous professional seeking a challenging opportunity in the heart of Oklahoma City? We are currently seeking a detail-oriented Administrative Assistant and Data Entry Specialist to join our dynamic team. In this role, you will serve as the backbone of our daily operations, ensuring that our administrative processes run smoothly and our data remains accurate and up-to-date. If you possess a knack for organization and a commitment to excellence, we want to hear from you.
Why Join Us?
We offer a competitive benefits package, a collaborative work environment, and the opportunity to grow within a stable organization. We value our employees and are committed to providing a workspace where you can thrive and develop your career.
Responsibilities
- Execute high-velocity data entry tasks: Accurately input, update, and maintain records in various databases and spreadsheets with a focus on speed and precision.
- Manage Documentation: Organize, file, and retrieve physical and digital documents to ensure efficient information retrieval.
- Support Executive Operations: Handle incoming calls, manage email correspondence, and schedule appointments and meetings for senior leadership.
- Prepare Reports: Compile data from various sources to create comprehensive reports, presentations, and summaries for management review.
- Inventory & Supplies: Monitor office supply levels and place orders as necessary to ensure the office runs efficiently.
- Customer Service: Assist visitors and clients with inquiries, directing them to the appropriate personnel.
Qualifications
- Education: High school diploma or GED required; Associate's degree in Business Administration or related field is a plus.
- Experience: Minimum of 2 years of experience in administrative support, office management, or data entry.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and ability to learn new software quickly.
- Skills: Proven typing speed of 45+ WPM with high accuracy; strong attention to detail and proofreading skills.
- Communication: Excellent verbal and written communication skills, with the ability to interact professionally with diverse stakeholders.
- Organization: Strong time management skills and the ability to prioritize tasks in a fast-paced environment.