Job Description
Join our dynamic team as a Night Shift Administrative Assistant at CityScape Solutions, where your organizational prowess fuels our 24/7 operations. This pivotal role supports our San Jose headquarters with precision and efficiency, ensuring seamless administrative functions during evening hours. If you thrive in nighttime environments and excel at multitasking, this is your opportunity to make a tangible impact while advancing your career in a supportive, growth-oriented atmosphere.
Responsibilities
- Accurately input and manage confidential data into proprietary systems with zero-error tolerance
- Coordinate cross-departmental communications during overnight shifts via email and internal platforms
- Prepare and distribute daily reports, invoices, and correspondence with meticulous attention to detail
- Manage office inventory, ordering supplies, and maintaining equipment functionality
- Support HR functions including onboarding documentation and record maintenance
- Oversee document scanning, filing, and digital archiving protocols
- Act as primary overnight point of contact for urgent escalations and vendor coordination
Qualifications
- Minimum 2 years proven experience in data entry with 10,000+ keystrokes per hour accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and CRM platforms
- Exceptional organizational skills with ability to prioritize competing tasks autonomously
- Strong written communication skills for professional documentation and correspondence
- Ability to maintain confidentiality and handle sensitive information with discretion
- Comfortable working independently during overnight hours with minimal supervision
- Associate's degree or relevant certification preferred