Job Description
Join our dynamic team at Oakland City Hall as a Administrative Assistant with Data Entry Specialist expertise. We're seeking a meticulous professional to support our municipal operations with exceptional organizational skills and precision data management. This hybrid role combines frontline administrative support with critical data integrity responsibilities, directly impacting our community services. Enjoy competitive benefits, professional growth opportunities, and the chance to serve Oakland residents in a collaborative, mission-driven environment.
Responsibilities
- Accurately enter, update, and maintain confidential databases and digital records with zero-error tolerance
- Process and reconcile high-volume transactional documents including permits, licenses, and correspondence
- Coordinate departmental scheduling, meeting logistics, and calendar management for leadership teams
- Generate routine reports using Excel and specialized municipal software with advanced formula application
- Implement document control protocols including filing systems, retention policies, and digital archiving
- Act as primary liaison between departments for information transfer and documentation verification
- Support cross-functional projects by compiling data analytics and creating presentation-ready materials
Qualifications
- Associate's degree in Business Administration or equivalent professional experience
- 3+ years proven data entry experience with 10,000+ keystroke accuracy standards
- Expert proficiency in Microsoft Office Suite (Excel pivot tables, mail merge, VLOOKUP functions)
- Advanced knowledge of database management systems (e.g., Salesforce, SharePoint, or municipal CRM)
- Minimum 60 WPM typing speed with 99.5% accuracy verification
- Experience with municipal document processing protocols and compliance standards
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Professional certification in data management (e.g., CDIA+) preferred