Job Description
Join our dynamic team as an Administrative Assistant with specialized data entry skills in San Jose, CA! We're urgently hiring for a critical role supporting our operations department. This position offers competitive compensation, growth opportunities, and a collaborative environment. If you're detail-oriented, tech-savvy, and thrive in fast-paced settings, apply now to become an essential part of our success!
Responsibilities
- Maintain accurate data entry across CRM and ERP systems with 99%+ precision
- Process and reconcile financial documents, invoices, and expense reports
- Coordinate calendars, meetings, and travel arrangements for executive team
- Generate weekly/monthly performance reports using Excel and data visualization tools
- Manage document lifecycle including scanning, archiving, and compliance protocols
- Provide frontline support via phone and email with professional communication
- Collaborate with cross-functional teams to streamline administrative workflows
Qualifications
- 3+ years proven data entry experience with 10,000+ keystrokes/hour accuracy
- Advanced proficiency in MS Office Suite (Excel pivot tables, VLOOKUPs)
- Experience with Salesforce, QuickBooks, or similar enterprise systems
- Associate degree or relevant certification in office administration
- Exceptional attention to detail with error-spotting capabilities
- Ability to prioritize tasks in deadline-driven environments
- Strong written/verbal communication skills
- Knowledge of data privacy regulations (GDPR, CCPA)