Job Description
Join Boston City Solutions as a key administrative professional in our vibrant downtown office. We're seeking a detail-oriented Administrative Assistant with exceptional data entry skills to support our public sector operations. This hybrid role offers competitive benefits, career growth opportunities, and the chance to make a tangible impact on our community. If you thrive in fast-paced environments and possess meticulous attention to detail, we encourage you to apply.
Responsibilities
- Accurately input, manage, and verify critical data in municipal databases and tracking systems
- Coordinate departmental schedules, meeting logistics, and calendar management
- Prepare and distribute official correspondence, reports, and confidential documents
- Assist with onboarding processes and maintain personnel records
- Support budget tracking and expense report reconciliation
- Manage office inventory procurement and vendor communications
- Act as primary liaison for public inquiries via phone, email, and in-person
Qualifications
- Minimum 2 years of administrative experience with proven data entry proficiency
- Expertise in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills
- Typing speed of 60+ WPM with 98%+ accuracy in data entry tasks
- Familiarity with municipal or public sector administrative protocols preferred
- Strong organizational skills and ability to prioritize competing deadlines
- Professional discretion when handling sensitive public records
- Associate's degree in Business Administration or related field required