Job Description
Join our dynamic team at Long Beach Municipal Services as an Administrative Assistant specializing in data entry! We're seeking a detail-oriented professional to support our operations in the heart of Long Beach. This hybrid role combines office administration with critical data management responsibilities, offering growth opportunities in a supportive environment. Enjoy competitive benefits, flexible scheduling options, and the chance to contribute directly to our city's administrative excellence.
Why Work With Us?
- Competitive compensation with performance-based incentives
- Comprehensive health benefits and retirement plans
- Professional development stipend
- Hyework schedule with 3 remote days/week
- Parking stipend and public transit reimbursement
Responsibilities
- Maintain and update digital databases with 99.9% accuracy
- Process and reconcile financial documents using QuickBooks
- Coordinate departmental scheduling and calendar management
- Prepare reports and correspondence using Microsoft Office Suite
- Manage confidential information with HIPAA-compliant protocols
- Support cross-functional teams with administrative tasks
- Train staff on new data entry protocols quarterly
Qualifications
- Minimum 2 years data entry experience (8,000+ keystrokes/hr)
- Proficiency in Excel, Word, and Google Workspace
- Associate's degree in Business Administration or equivalent
- Notary Public certification preferred
- Ability to pass background check and drug screening
- Experience with municipal software (e.g., Accela)
- Spanish bilingual proficiency highly valued