Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in San Jose. In this pivotal role, you will serve as the backbone of our daily operations, managing critical data entry tasks while ensuring smooth administrative workflows. If you are a proactive problem solver with a passion for precision, we invite you to apply.
As part of our growing company, you will have the opportunity to work in a fast-paced environment where your organizational skills will directly impact our efficiency. We value accuracy, confidentiality, and a positive attitude.
Responsibilities
- Perform high-volume data entry with a strict focus on speed and accuracy, ensuring 99.9% data integrity across multiple platforms.
- Manage and maintain both electronic and physical filing systems, ensuring documents are organized, secure, and easily retrievable.
- Prepare, compose, and edit professional correspondence, reports, and presentations for internal and external stakeholders.
- Screen and route incoming calls and emails, directing inquiries to the appropriate team members or departments promptly.
- Assist in scheduling meetings, coordinating calendars, and managing travel arrangements for executives.
- Update and verify customer and employee information in internal databases and CRM platforms.
Qualifications
- High School Diploma or equivalent; Associate’s degree in Business Administration or a related field is preferred.
- Proven experience in administrative support, data entry, or a similar office role (1-3 years preferred).
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Exceptional typing speed (minimum 45 WPM) and a demonstrated ability to maintain accuracy under pressure.
- Strong attention to detail and the ability to detect errors in data or documentation.
- Excellent verbal and written communication skills with a professional tone.
- Ability to work independently while adhering to strict deadlines and company protocols.