Job Description
Join our dynamic team at Innovate Solutions Group in the heart of San Jose's tech hub! We're seeking a detail-oriented Administrative Assistant with exceptional data entry skills to support our fast-paced operations. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
As a key member of our administrative team, you'll ensure seamless office operations while maintaining accuracy in all data management tasks. If you thrive in organized settings and possess strong technical proficiency, we encourage you to apply and become part of our innovative culture.
Responsibilities
- Accurately input, update, and maintain confidential data in CRM and ERP systems
- Manage calendars, coordinate meetings, and handle travel arrangements for executives
- Process invoices, expense reports, and financial documentation with precision
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Screen communications, prioritize tasks, and maintain organized filing systems
- Assist with onboarding processes and new hire documentation
- Collaborate with cross-functional teams to support departmental objectives
Qualifications
- Minimum 3 years of administrative experience with proven data entry expertise
- Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace
- Exceptional typing speed (60+ WPM) and 10-key proficiency
- Strong attention to detail with 99.5% data accuracy track record
- Excellent written and verbal communication skills
- Ability to manage multiple priorities in a deadline-driven environment
- Associate's degree or equivalent certification preferred
- Experience with Salesforce or similar CRM systems a plus