Job Description
Join Illinois Innovations Inc. as a dynamic Administrative Assistant and become the backbone of our thriving Chicago operations! We're seeking a highly organized professional to support our executive team with exceptional administrative services. Enjoy a flexible schedule while working in our modern downtown office, offering competitive benefits and growth opportunities. If you're passionate about precision, efficiency, and making a tangible impact in a fast-paced environment, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Process invoices, expense reports, and maintain accurate financial records
- Act as primary point of contact for internal and external stakeholders
- Coordinate meetings, events, and conference logistics
- Implement digital filing systems and ensure data security compliance
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of progressive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Ability to manage competing priorities and adapt to changing demands
- Experience with scheduling software (e.g., Calendly, Doodle)
- Discretion and professionalism when handling confidential information