Job Description
Join our dynamic team in Miami as an Administrative Assistant specializing in data entry. This pivotal role ensures seamless office operations through accurate information management, supporting our clients across South Florida. We offer competitive compensation, comprehensive benefits, and opportunities for career growth in a collaborative environment. Ideal candidates will possess exceptional typing proficiency and meticulous attention to detail.
Responsibilities
- Enter, update, and maintain critical data in CRM and ERP systems with 99.9% accuracy
- Process invoices, contracts, and confidential documents while adhering to HIPAA compliance standards
- Manage digital filing systems and create backup protocols for sensitive information
- Coordinate schedules, meetings, and travel arrangements for executive team members
- Generate daily, weekly, and monthly reports using Excel and Salesforce analytics
- Communicate with clients and vendors via email and phone with polished professionalism
- Assist with onboarding new hires and training data entry protocols
Qualifications
- Minimum 2 years of professional data entry experience with 10,000+ keystrokes per minute
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, Word formatting)
- Familiarity with Salesforce, QuickBooks, or similar business software
- Associate's degree in Business Administration or related field preferred
- Proven ability to handle confidential information with discretion
- Exceptional organizational skills and deadline-driven mindset
- Bilingual English/Spanish communication skills highly advantageous
- Background check and drug screening required upon hire