Job Description
Join our dynamic team in Tampa as a Local Administrative Assistant with a strong focus on data entry precision. We're seeking a detail-oriented professional to manage critical information flows while supporting daily office operations. This role is perfect for someone who thrives in a fast-paced environment and values accuracy as much as efficiency.
At Tampa Bay Solutions Inc., we believe in empowering our administrative staff with cutting-edge tools and growth opportunities. Enjoy competitive benefits, flexible scheduling options, and a collaborative culture that celebrates professional development. Your expertise will directly impact our client satisfaction metrics and operational excellence.
Responsibilities
- Accurately input, update, and maintain confidential databases with 99.5%+ precision
- Process 50+ daily transactions including invoices, client records, and inventory logs
- Manage digital filing systems with cloud-based platforms like SharePoint and Google Drive
- Coordinate calendars, meeting logistics, and travel arrangements for department heads
- Generate weekly performance reports using Excel and internal reporting tools
- Act as primary point of contact for vendor communications and invoice processing
- Support HR initiatives including onboarding paperwork and benefits administration
Qualifications
- Minimum 2 years verified data entry experience with 10,000+ keystrokes per minute
- Proficiency in Microsoft Office Suite (Excel pivot tables, Word mail merge)
- Familiarity with CRM systems (Salesforce preferred) and document management software
- Proven ability to maintain HIPAA/GDPR compliance in data handling
- Associate's degree in Business Administration or related field (or equivalent experience)
- Exceptional time management with demonstrated ability to meet strict deadlines
- Clear background check and reliable transportation for local travel