Job Description
Are you an organized, detail-oriented professional looking for a rewarding opportunity in Indianapolis?
Apex Business Solutions is currently seeking a skilled Administrative Assistant and Data Entry Specialist to join our growing team. In this role, you will be the backbone of our daily operations, ensuring that our digital and physical records are accurate and our administrative processes run smoothly.
We pride ourselves on a collaborative work environment where your contributions are valued. If you have a knack for data accuracy and possess excellent communication skills, we want to hear from you.
Responsibilities
- Perform High-Velocity Data Entry: Accurately input, update, and maintain data in our CRM and internal databases with a focus on speed and zero errors.
- Manage Digital & Physical Filing: Organize both electronic and physical files to ensure quick retrieval of information when needed.
- Schedule & Coordinate: Manage the calendar for department leadership, including scheduling meetings, booking conference rooms, and managing travel arrangements.
- Handle Correspondence: Draft, proofread, and distribute emails, memos, and internal communications on behalf of management.
- Prepare Reports: Compile data into spreadsheets and generate weekly or monthly reports for management review.
- Customer Support: Serve as the first point of contact for incoming calls and emails, directing inquiries to the appropriate department.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or equivalent experience preferred.
- Experience: Minimum of 1-2 years of experience in administrative support, data entry, or a related field.
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook) and proficiency in data entry software.
- Typing Speed: Minimum typing speed of 45 WPM with high accuracy.
- Attention to Detail: Exceptional ability to spot errors and maintain data integrity.
- Location: Must be willing and able to work in our Indianapolis, IN office.