Job Description
Join our dynamic team at Virginia Tech Solutions as an Administrative Assistant with a focus on data entry excellence. We're seeking a detail-oriented professional to support our operations while maintaining impeccable accuracy in all digital records. This hybrid role blends administrative coordination with critical data management responsibilities in a fast-paced corporate environment.
Our ideal candidate thrives in structured settings where precision meets efficiency. You'll be the backbone of our office operations, ensuring seamless workflows while safeguarding data integrity. This position offers growth opportunities for motivated individuals looking to advance their administrative careers.
Responsibilities
- Maintain and update digital databases with 99%+ accuracy for client records, inventory logs, and financial transactions
- Process high-volume data entry tasks while adhering to strict confidentiality protocols
- Coordinate calendars, meetings, and correspondence for department heads using Microsoft Outlook
- Generate weekly/monthly reports from collected data using Excel pivot tables and VLOOKUP functions
- Manage document lifecycle including scanning, filing, and electronic archiving
- Collaborate with IT department to troubleshoot data discrepancies and system issues
- Train new staff on data entry standards and office procedures
Qualifications
- Minimum 2 years of professional data entry experience with 10,000+ keystrokes per minute
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Proven ability to maintain confidentiality and handle sensitive information
- Associates degree in Business Administration or related field preferred
- Experience with CRM systems (Salesforce) and document management software
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in deadline-driven environments