Job Description
We are seeking a dedicated and organized Administrative Assistant to join our dynamic team in Oakland, CA. This hybrid role combines essential office management duties with critical data entry responsibilities, ensuring our operations run smoothly and efficiently.
Key Highlights:
- Competitive Compensation: Earn between $22 and $28 per hour based on experience.
- Modern Environment: Work in a collaborative setting with opportunities for growth.
If you have a keen eye for detail and a passion for organization, we want to hear from you.
Responsibilities
- Execute high-velocity data entry tasks with a 99% accuracy rate, ensuring all digital records are up-to-date.
- Manage incoming correspondence, including answering phones, screening calls, and routing messages to the appropriate staff members.
- Organize and maintain both physical and digital filing systems for easy retrieval of documents.
- Prepare, edit, and format documents, presentations, and reports using Microsoft Office Suite.
- Schedule appointments, meetings, and travel arrangements for department leadership.
- Assist in inventory control by tracking office supplies and placing orders as needed.
- Collaborate with cross-functional teams to streamline administrative workflows.
Qualifications
- Minimum of 2 years of experience in an administrative or data entry role.
- Proficient in MS Excel (pivot tables, vlookup) and other Office applications.
- Exceptional typing speed (45+ WPM) and accuracy.
- Strong verbal and written communication skills.
- High school diploma or GED required; associate’s degree preferred.
- Ability to work independently and prioritize multiple tasks in a fast-paced environment.