Job Description
Are you a detail-oriented professional seeking a rewarding opportunity in the heart of Chicago? Apex Financial Services is currently looking for a dedicated Administrative Assistant to support our executive team and ensure our daily operations run smoothly. We pride ourselves on a collaborative environment where your organizational skills are valued and your growth is supported.
In this role, you will be the backbone of our office, managing complex calendars, coordinating meetings, and handling sensitive information with the utmost confidentiality. If you thrive in a fast-paced setting and want to make a tangible impact, we want to meet you.
Responsibilities
- Calendar & Scheduling: Manage complex calendars for senior leadership, including scheduling meetings, coordinating travel arrangements, and managing email correspondence.
- Office Operations: Oversee daily office operations, including maintaining inventory of office supplies, managing filing systems, and ensuring a professional reception area.
- Document Management: Prepare, edit, and format internal documents, reports, and presentations using Microsoft Office Suite and Google Workspace.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, answering phone calls and directing inquiries efficiently.
- Event Coordination: Plan and coordinate company events, team meetings, and client hospitality, ensuring a seamless experience for all attendees.
- Data Entry & Analysis: Maintain accurate databases and perform data entry tasks, ensuring all records are up-to-date and error-free.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration is a plus.
- Experience: Minimum of 1-2 years of experience in administrative support or office management.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; experience with CRM software is preferred.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Superior organizational skills with the ability to prioritize tasks and manage time effectively in a dynamic environment.
- Problem Solving: Proactive approach to identifying issues and offering effective solutions.