Job Description
Are you a detail-oriented professional ready to make an impact? We are seeking a highly organized Administrative Assistant & Data Entry Specialist to join our dynamic team in the heart of Minneapolis. In this hybrid role, you will serve as the face of our company while managing critical data systems. If you excel at multitasking and have a passion for precision, we want to hear from you.
As part of our growing Minneapolis office, you will play a key role in streamlining our administrative processes and ensuring our reception area runs flawlessly. We offer a collaborative environment, competitive benefits, and opportunities for professional growth.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, answer multi-line phone systems, and direct inquiries to the appropriate departments.
- Data Entry Excellence: Input and update customer and client information into our CRM and database systems with 99.9% accuracy and efficiency.
- Document Management: Maintain and organize both physical and digital filing systems, ensuring documents are easily retrievable and compliant with company standards.
- Calendar Coordination: Manage the executive schedule, schedule appointments, and coordinate meeting rooms, including preparing agendas and taking minutes.
- Office Support: Handle incoming and outgoing mail, process invoices, and assist with expense reports as needed.
- Customer Service: Provide exceptional support to both internal employees and external clients, resolving inquiries promptly and professionally.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or certification in Business Administration is a plus.
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative assistant role.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with database management software (e.g., Salesforce, QuickBooks) is essential.
- Typing Speed: Demonstrated ability to type accurately at a speed of 45+ WPM.
- Communication: Excellent verbal and written communication skills with a polished, professional phone manner.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.