Job Description
Are you an organized professional looking for a rewarding opportunity in New York City? Apex Administrative Solutions is seeking a detail-oriented Administrative Assistant to join our dynamic team. We pride ourselves on a culture of excellence and offer the unique benefit of daily pay options for our staff.
In this role, you will be the backbone of our office operations, ensuring smooth daily workflows and providing top-tier support to our management team. If you are a self-starter with a knack for organization and a desire to work in the heart of NYC, we want to hear from you.
Responsibilities
- Manage incoming communications, including emails, phone calls, and correspondence, with a professional and courteous tone.
- Schedule and coordinate appointments, meetings, and travel arrangements for senior staff.
- Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items.
- Maintain and organize physical and digital filing systems to ensure information is easily accessible.
- Perform data entry tasks with high accuracy, updating databases and spreadsheets as required.
- Assist in the preparation of reports, presentations, and general office correspondence.
- Greet visitors and direct them appropriately, ensuring a welcoming reception area.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration or related field preferred.
- Minimum of 2 years of proven experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a strong command of the English language.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Discretion and ability to handle sensitive information with confidentiality.
- Ability to work independently as well as collaboratively within a team.