Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Chicago, Illinois. In this pivotal role, you will serve as the backbone of our daily operations, ensuring smooth communication and efficient office management. We offer a hybrid work environment, competitive benefits, and a culture that values your contribution.
As part of our team, you will interact with various departments and clients, requiring a polished professional demeanor and exceptional attention to detail. If you are looking for a stable and rewarding career in office support, we want to hear from you.
Why Join Us?
- Hybrid work schedule (3 days in-office)
- Comprehensive health benefits package
- Professional development opportunities
- Supportive and collaborative team culture
Apply today to become the next Administrative Assistant at Lakeside Support Services!
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leadership.
- Handle incoming and outgoing communications, including email correspondence and phone calls, ensuring prompt and professional responses.
- Maintain and organize physical and digital filing systems to ensure easy retrieval of documents.
- Prepare, proofread, and edit various business documents, reports, and presentations using Microsoft Office Suite.
- Assist with event coordination, including scheduling, catering, and logistics for company meetings and team building activities.
- Monitor office supplies inventory and place orders to ensure the workspace is fully equipped.
- Act as the point of contact for visitors and clients, providing a welcoming and professional experience.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or a related field is a plus.
- Minimum of 2-3 years of proven experience as an administrative assistant or in a similar office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Detail-oriented with a high level of accuracy in data entry and document management.
- Ability to work independently as well as collaboratively within a team.