Job Description
We are seeking a highly motivated Administrative Assistant to join our fast-paced team in the heart of Boston, MA. This is an immediate opening for a self-starter who thrives in a dynamic environment and is ready to make an impact from day one.
In this role, you will provide essential support to senior leadership, ensuring smooth office operations and facilitating communication across departments. You will be the cornerstone of our administrative efficiency, managing complex schedules and prioritizing tasks with precision.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Immediate start date available.
- Opportunity for professional growth within a thriving industry.
- Modern, collaborative work environment.
Responsibilities
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and domestic and international travel arrangements.
- Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items to ensure accountability.
- Handle incoming and outgoing communications, including email correspondence and phone calls, maintaining a professional and polished demeanor.
- Prepare, proofread, and edit documents such as reports, presentations, and correspondence with a keen eye for detail.
- Assist in the organization of company events, client meetings, and internal team-building activities.
- Maintain organized filing systems and manage office inventory, including ordering and tracking supplies.
- Perform data entry tasks and generate basic reports as needed.
Qualifications
- High school diploma or equivalent required; Associate's degree or Bachelor's degree in Business Administration is a plus.
- Minimum of 2-3 years of professional administrative experience in a corporate or executive setting.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with the ability to interact with diverse stakeholders.
- Strong organizational skills with the ability to prioritize multiple tasks and meet strict deadlines.
- Proven ability to work independently and collaboratively in a fast-paced team-oriented environment.
- Bilingual (English/Spanish) is a plus.