Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in downtown Boston. This is an immediate opening for a dedicated professional who excels in a fast-paced environment.
As a key member of our operations team, you will ensure the smooth functioning of our office by managing calendars, coordinating meetings, and handling a high volume of communications. If you are looking for a rewarding opportunity with immediate availability, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate internal and external travel arrangements.
- Prepare and distribute correspondence, memos, invoices, and reports with a high degree of accuracy.
- Assist with data entry, filing, and maintaining organized digital and physical records.
- Act as the primary point of contact for incoming inquiries and route communications to the appropriate team members.
- Organize company events and manage office logistics, including supplies and equipment.
- Support executive leadership with ad-hoc projects and special assignments as needed.
Qualifications
- Minimum of 2-3 years of professional administrative experience in a corporate setting.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Strong written and verbal communication skills with a professional demeanor.
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Must be available for immediate start.