Job Description
Are you an organized professional seeking a meaningful opportunity in the heart of Boston? Horizon Executive Services is currently hiring a Local Administrative Assistant to support our growing operations. We pride ourselves on fostering a collaborative environment where efficiency meets flexibility.
In this pivotal role, you will ensure the seamless day-to-day functioning of our office. We offer a competitive benefits package and a flexible schedule designed to accommodate your lifestyle while meeting business needs.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and booking travel arrangements for management.
- Handle incoming communications, including email correspondence and phone inquiries, with a high level of professionalism.
- Prepare, edit, and format internal documents, presentations, and reports using Microsoft Office Suite.
- Maintain accurate office records, databases, and filing systems to ensure information is easily retrievable.
- Assist in the planning and execution of local team events and office activities.
- Process invoices and assist with expense reporting as needed.
- Act as the primary point of contact for vendors and clients visiting the office.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
- Strong written and verbal communication skills.
- Exceptional organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Flexibility to adapt to changing schedules and occasional evening or weekend work.