Job Description
Join Boston City Solutions as a Local Administrative Assistant and become the backbone of our dynamic team! We're seeking a detail-oriented professional to manage critical data operations and office workflows in the heart of Boston. This hybrid role combines hands-on administrative support with high-precision data entry for our municipal clients. If you thrive in fast-paced environments and take pride in organizational excellence, this opportunity offers career growth in a supportive, mission-driven organization.
Responsibilities
- Accurately input and maintain confidential client data in proprietary municipal databases
- Manage digital filing systems with strict adherence to record-keeping protocols
- Coordinate departmental schedules, meetings, and travel arrangements
- Process invoices, purchase orders, and expense reports within compliance guidelines
- Support document preparation, formatting, and distribution across city departments
- Act as primary liaison between field staff and administrative leadership
- Perform quality assurance audits on all entered data to ensure 99.9% accuracy
Qualifications
- Minimum 2 years administrative experience with data entry specialization
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data management tools
- Typing speed of 60+ WPM with exceptional accuracy (10-key required)
- Strong understanding of confidentiality protocols and data security standards
- Associate degree or equivalent vocational certification preferred
- Ability to manage competing deadlines with minimal supervision
- Excellent written/verbal communication skills
- Knowledge of municipal or public sector operations a plus